How to Organize Your Workplace to Be More Productive
Productivity is one of the key factors of success. In mere words, it measures the work you can do in a particular period. High productivity stands for a large number of tasks completed in a short period. Working at a high pace, people get similar results by spending less time. Consequently, they get more spare time for other tasks or rest.
Small wonder that people strive to increase their productivity. Even though there are different techniques to avoid procrastination and stay productive, there is the most efficient one. It needs you to put yourself into a correct environment that will set the working mood and drive yourself to do something at a high pace. The recommendations below will help you organize or establish a correct workplace.
Make Essentials Accessible
You should gather all the essentials on your table or make them accessible in one reach. It will help you save tons of time as you won’t waste it by leaving your workplace and looking for a particular notebook, pencil, or eraser. Organizing your desk, you are ought to make all the required elements visible for quick access. If there is a complete mess, you should clean the desk and put everything in drawers and cabinets in a particular order. For instance, having a lot of art supplies, allocate a separate cabinet for them. Put the most used items into the closest drawer and try to make your desk as clean as possible. It will help you avoid distracting elements and concentrate your attention on vital tasks only.
Get Rid of Distractions
Most people can easily get distracted from work, which reduces their productivity. A notification on a smartphone, a dog’s barking, or even non-essential home duties can become distraction factors you need to eliminate.
Firstly, you should get rid of digital distractions. On average, Americans check their smartphones 60 times a day. Some millennials can experience stress if they don’t use their device once in 15 minutes. Therefore, you should put all the divides far from your working place. It’s recommended to enable the silence mode and put your smartphone on a high shelf out of your sight. The absence of a smartphone on your table to stay more concentrated on your primary tasks only.
Also, it’s recommended to switch off non-essential electronics, close curtains, and get headphones. They will help you eliminate distracting noises. If you work in a noisy and crowded environment, you should establish your space in a room’s corner to limit your sigh and stay focused.
Organize Virtual Workspace
Since most people work by using computers, they need to keep their virtual workplace organized as well. Having a properly configured PC, you won’t waste crucial time looking for the files, bookmarks in a browser, apps to install.
You have to organize files on your computer and bookmarks in your browser using folders in the hierarchy system. For example, if you’re a student, feel free to create the “urgent help” folder with bookmarks and add a link to platforms that allow you to order essay online. As a result, you will be able to get help with assignments in a few clicks. Also, you have to spend some time installing all the applications that you will need to perform further tasks. For instance, if you need to modify some pictures, feel free to install image editing software in advance.
You have to limit the time you check emails and block access to entertainment apps or sites. Some software blocking desktop applications eliminate the ability to get distracted by sites like YouTube, Netflix, or Reddit by blocking them during working sessions. Alternatively, you can unsubscribe from newsletters that may distract you with frequent and useless notifications.
Create and Follow Your Schedule
A detailed timetable on a wall is a crucial component that will increase your productivity. Having all your tasks scheduled, you will push yourself to work as fast as possible to match the pre-set time frames. You can purchase a blackboard, attach it to the wall above your desk, and create a daily working schedule. Having a limited budget, you can purchase a pack of sticky notes and create a timetable by putting them on the wall. After completing a particular task, you can rip a sticker off the wall and toss it into a trash can.
Comfort Is Priority
Working from home, you surely can build a convenient environment and wear any clothes. However, the truth is that convenient surroundings reduce productivity significantly. If you want to work at a high pace, it’s advised to wear a suit or any common outfit and grab an office chair to set the working mood. Also, you shouldn’t multitask. Note, you need to batch large tasks and arrange them in your agenda. Trying to perform a few tasks simultaneously, you won’t complete them on time and keep a high-quality level.